The correct planning of vacations in the company

Every employee has the right to disconnection and rest time from work. However, organizing holidays is sometimes a challenge for human resources departments of small, medium and large companies.

Especially when they do not have a vacation manager automated system that makes this task easier for them.

And doing it correctly requires taking several aspects into account. That is why we will talk about how to make timely vacation planning in a company. Having a tool is vital, even more so when there are a large number of workers in the company.

Let's see how to do it.

How to plan a company's personnel well?

First of all, you need to formulate a plan well in advance.

Thus, all employee needs can be met without the company being affected.

Now, for proper planning, keep the following in mind:

What does the contract establish?

The agreement that the company reached with the employee is specified in the employment contract.

In it you can see vital aspects regarding vacations. For example, the length of time that corresponds to dates in which you cannot request days off.

Therefore it is important to review this contract when scheduling vacations. Given that, both the company and the employee must respect what was agreed to avoid future inconveniences.

Priorities according to circumstances

The company can organize breaks, focusing on certain conditions. For example:

• Workers with children. The intention is that the holidays coincide with school breaks so that they can share with their children. This favors the employee's family balance.
• Antiquity. Another very common way to prioritize vacations is to grant it to staff who have been with the company the longest.
• Rotary. This approach may be the fairest. Since the workers would have the possibility of being the first to choose.

According to the company's perspective, employees must know this system in order to avoid misunderstandings.

Apart from that it is necessary so that they can adjust to said plan and organize their activities.

Use a vacation calendar tool

When organizing workers' rest days, it is best to choose A software vacation manager.

First, because it is an intuitive platform. Second, it allows you to simplify the work and third, it is the most efficient and safe way.

In this sense, you should consider the following:

• Vacation start date: They do not have to be non-working days or non-business days.
• Company policies: You must check if you have limitations when granting a certain number of vacation days. Such as specific days where the employee cannot be absent, for example.
• Analyze workload: It is advisable to distribute tasks equitably to avoid overload.

This is another very significant aspect to consider.

Well, the calendar must always have enough work staff for the company to continue its normal course. That is, you must ensure that the workflow remains stable. 

This is something that can be visualized with an automated manager. Besides, It allows the rest of the employees to know when they can or cannot count on them on the team.

Finally, the company can set the conditions for requesting vacations.

Such as, for example, how long in advance to request vacations or how many days in a row they can take.